Application Instructions

Each fiscal year on a quarterly basis, Beaufort County receives revenues from a 3% local accommodation tax (A-Tax) imposed on tourist lodging as well as a hospitality tax (H-Tax), which is imposed on the sale of prepared meals and beverages. Per the County’s Code of Ordinances (Sec. 66-44 for local A-Tax or Sec. 66-534 for H-Tax), these revenues must be used for the following purposes:

Local ATAX:
  • a. Tourism-related buildings, including, but not limited to, civic centers, coliseums, and aquariums;
  • b.Cultural, recreational or historic facilities;
  • c. River/Beach access and re-nourishment;
  • d. Highways, roads, streets, bridges and boat ramps providing access to tourist destinations;
  • e. Advertisements and promotions related to tourism development;
  • f. Water and sewer infrastructure to serve tourism-related demand; and
  • g. The operation and maintenance of those items provided in items (a) through (f) above, including police, fire protection, emergency medical services and emergency-preparedness operations directly attendant to those facilities.
  • h. For all other proper purposes including those set forth herein.
HTAX:
  • a. Tourism-related buildings, including, but not limited to, civic centers, coliseums, and aquariums;
  • b. Tourism-related cultural, recreational or historic facilities or land acquisition;
  • c. River/Beach access and re-nourishment;
  • d. Highways, roads, streets, bridges and boat ramps providing access to tourist destinations;
  • e. Advertisements and promotions related to tourism development;
  • f. Water and sewer infrastructure to serve tourism-related demand; and
  • g. The operation and maintenance of those items provided in items (a) through (f) above, including police, fire protection, emergency medical services and emergency-preparedness operations directly attendant to those facilities.

The County has established a grant application process for the award and issuance of these funds to local organizations wishing to use an award for one or more of the above purposes. Applications shall be submitted during the fourth quarter of each calendar year (October through December) with the intent to announce awards during the first quarter of the following calendar year (January through March). Entities will have one (1) year to expend their award. Organizations that have been awarded previous A-Tax or H-Tax funds may apply during subsequent award cycles but will not receive additional appropriations until final accounting reports for those earlier awards have been received by the County.

The following information describes instructions for application completion as well as the County’s process for reviewing and making awards. 

Instructions for Completing the Application
  1. Please answer all questions and provide all requested information. Applicants shall indicate if they are requesting Accommodations Tax or Hospitality Tax funds. The online application is devised in such a way that each question/request for documentation must be completed before you may move on and/or submit the request. However, if all information, such as required attachments, is not received by the deadline, the application will be considered nonresponsive and will not be considered for funding.
  2. Organizations shall fully describe their planned event/project. You are encouraged to use the scoring matrix below as a guide in assisting with what information your application should include.
  3. Applicants must upload all required documents to the online form. Failure to include all required information/documentation will deem your application incomplete and, therefore, ineligible for this year’s grant cycle. The following documents are required:
    • a. Exemption Certificate: If your organization is tax exempt, a copy of your Tax Exemption Certificate or Tax Exempt Determination Letter from the IRS must be uploaded
    • b. Detailed Budget: Include all revenues and expenditures associated with the entire event/project; do not only include anticipated expenditures for the dollars requested from this opportunity
    • c. Tourism Impact: Explain how your event/project will impact tourism including specific information on the number of tourists that are expected to be generated and the method used to determine this impact
    • d. Marketing Plan: Provide a detailed marketing plan that will be utilized to increase tourism as a result of your event/project
    • e. Financial Statements: Include your organization’s audited financial statements from the previous two (2) years
  4. Once you have toggled through all of the slides, you will have the chance to review your application before submitting it. If you need to edit any of your responses, hover your curser next to the question and click the “edit” link that appears; you will be taken back to the slide for which you need to change or add information. Once you have reviewed and completed your application, hit the “SUBMIT” button on the final screen and your entire application will be sent to and received by Beaufort County; you will also receive an emailed copy of your application for your records. **NOTE: Failure to include any of the requested information and/or documentation will cause your application to be deemed incomplete and consequently render you ineligible for any grant award. Your application will not be scored during this grant cycle.**
Application Review and Award Process
  • Applications are due by 11:59 p.m. on December 31 of each calendar year
  • Eligible applications will be reviewed and scored during the evaluation period
  • All applications, including supporting documentation, will be presented to the County’s Finance Committee with staff recommendation for awards at its February committee meeting or as soon as is practical during the first quarter of the calendar year following the submission deadline
  • Finance Committee will consider the applications and staff recommendation and vote to make funding recommendations to County Council
  • An ordinance will then be presented to County Council for their adoption, which they may accept, reject or modify
  • Entities will be notified of the results of this process via letter after the County Council vote. Awarded organizations will receive grant instructions; unsuccessful organizations will receive a denial letter.
Scoring Matrix

All applications received will be reviewed and scored using the following scoring matrix:

Content of Application Maximum Score per Category

Project/Event

  • What is the project/event? Does it fit the purposes as outlined in County Code?
  • Is this a new event or recurring? If the latter, how many years has the project gone on/has the event been held? Has it shown growth over time?
  • Who within the applicant’s organization will manage this project/event and what is the entity’s prior experience with the same or similar events?
  • What is the entity’s mission and how does this project/event correlate?
  • Is there any planned collaboration with other organizations and/or events?
40

Impact on Tourism

  • Has the marketing plan been fully described?
  • What is the anticipated attendance or number of people that will benefit from the project/event? How many attendees are expected to be tourists (versus locals)?
  • Is this an increase or decrease from prior years (if this is not the first year of your project/event)?
  • How will the tourism be documented and measured?
30

Budget

  • What are the anticipated expenditures and revenues for the entire project/event? Application reviewers must be able to easily understand the accounting for all incoming and outgoing dollars.
  • Applicants should include any and all other funding sources for their project/event , including funds received from other government entities.
20

Prior Award History

  • Has this entity demonstrated successes with prior A-Tax and/or H-Tax awards?

10

Total Possible Score 100


If you have any questions about the application or evaluation process, please contact:

Shannon Milroy
Grants Accountant
(843) 255-2302
LocalTaxApps@bcgov.net